(1) All state agencies within sixty days of
acquiring or disposing of state lands shall be required to provide to the department
an accurate record of such transaction. At the same time an agency provides the
department with ownership records regarding acquisition or disposal of state
lands, they must
a form prescribed by the department, provide the following information:
(a) a legal description of the land;
(b) when the land was acquired or disposed
(c) name of the state agency administering
or disposing of the land;
(d) name of the grantor and grantee of the
(e) a completed record of all subsurface
and mineral rights on the land.
(2) In lieu of providing the above
information on a written form, the department may require the state agency to
provide the information into a computer data base in a format determined by the
(3) Prior to the department accepting any
ownership records, the agency supplying such records must properly record them
in the county wherein the lands are located.
(4) It shall be the responsibility of the
transferring state agency to notify the department of any discrepancies to
insure that all lands on record with the department are correct to the best of
the state agency's knowledge.