(1) Each contractor providing Part C services must have a written policy covering discontinuation of Part C or FES services.
(2) Prior to providing Part C or FES services to a family, the contractor will have each family read the discontinuation of services policy referenced in (1), or will read the policy to the family, and have the family acknowledge receipt of the discontinuation criteria by their signature.
(3) The contractor must have documentation in each family's file that confirms the following:
(a) the reason for discontinuation of services;
(b) for Part C, notification provided to the family of the pending discontinuation of services in accordance with the requirements of CFR Section 303.421; and
(c) notification provided to the family of the grievance procedure outlined in ARM 37.34.109.
(4) The contractor must specify the reason for discontinuation of services. The reason must include one of the following:
(a) the family declines services, either by:
(i) notifying the contractor of their decision to decline services; or
(ii) failing to respond to at least two attempts by the contractor to contact them regarding continuation of services. Contractors must document these attempts in the family file.
(b) the person is transitioned into a more appropriate service;
(c) temporary services, as determined at onset, have reached conclusion;
(d) the person is determined ineligible;
(e) the contractor has evidence of misuse of agency funds by the family;
(f) the family moves from the service area; or
(g) the death of the person.