(1) An applicant shall submit to the department an application on forms prescribed and made available by the department. An applicant shall provide additional copies upon request of the department or its contractor.

(2) An applicant shall submit itemized costs for equipment and installation and any additional or supplemental material as requested by the department.

(3) The department may require a new application and fee if the applicant makes substantial revisions to the application.

(4) The department may accept applications at any time. The department shall evaluate applications for funding each time funds are available, up to one year from the date of application filing. An applicant may resubmit a proposal following the one-year evaluation period.