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10.7.101    INTRODUCTION

(1) The following rules are adopted to implement 20-10-112 , MCA, which requires the Superintendent of Public Instruction to prescribe such rules as may be necessary to have a uniform and equal provision of transportation by all districts in the state of Montana.

(2) The following list briefly states in chronological order the administrative steps for school transportation. This list is not a substitute for the more detailed requirements stated in these rules:

(a) By the fourth Monday in June a district must complete and sign transportation contracts (four copies) for the ensuing year.

(b) By July 1 a district must send to the county superintendent copies of all completed school bus contracts and copies of all completed individual transportation contracts.

(c) By the fourth Monday in June a county transportation committee (CTC) must act to approve or not approve all bus routes established by districts. The CTC must also act on all applications for increased individual payments due to isolation. Approval of board of trustees for increased payments is required prior to CTC action.

(d) By July 10 the county superintendent must send one copy of all individual transportation contracts to the Superintendent of Public Instruction.

(e) At least 30 days prior to the beginning of the first semester the Montana Highway Patrol must inspect all school buses used to transport students. If necessary, the buses must be reinspected before the beginning of the semester.

(f) By the second Monday in September the county superintendent must send the final budgets for the ensuing year to the Superintendent of Public Instruction.

(g) By October 1 a district must send the county superintendent two copies of the TR-1 for each bus route.

(h) By October 15 the county superintendent must send the state Superintendent of Public Instruction the TR-1 for each bus route.

(i) By mid-October OPI must notify county superintendents and district clerks of the approved rates for individual and isolated contracts.

(j) Upon receipt of the approved rates required in (2) (i) a district must provide a copy of the contract to each parent, guardian or emancipated minor with whom the district holds a contract.

(k) Sixty days after the beginning of the school year, or 60 days after employment, the first-aid competency requirement for new bus drivers must be completed.

(l) By mid January OPI will mail the TR-5, School District Claim for Individual Transportation, and TR-6, Claim for Reimbursement for School Bus Transportation, to districts.

(m) By January 31 buses must have passed the inspection for the second semester.

(n) By February 1 a district must send the county superintendent two copies of transportation claims TR-5 and TR-6.

(o) By February 15 the county superintendent must send the Superintendent of Public Instruction one copy of each district's completed TR-5 and TR-6 claims for first semester transportation reimbursement.

(p) Upon receipt of claims, the state Superintendent verifies the claims and disburses the approved amount of state reimbursement for first semester transportation.

(q) Upon receipt of state payment notice the county superintendent orders the disbursement of county reimbursement for first semester transportation on the basis of state reimbursement.

(r) By April 30 OPI will mail the TR-5, School District Claim for Individual Transportation, and TR-6, Claim for Reimbursement for School Bus Transportation, to districts.

(s) By May 10 a district must send the county superintendent two copies of completed transportation claims TR-5 and TR-6.

(t) By May 24 the county superintendent must send the Superintendent of Public Instruction one copy of each district's completed TR-5 and TR-6 claims for second semester transportation reimbursement.

(u) Upon receipt of claims the state Superintendent verifies the claims and disburses the approved amount of state reimbursement for second semester transportation.

(v) Upon receipt of state payment notice the county superintendent orders the disbursement of county reimbursement for second semester transportation on the basis of state reimbursement.

(w) Whenever necessary, new transportation contracts received by the school district after final budget adoption are completed by the board of trustees. The original contract is transmitted to the county superintendent. The county superintendent forwards the original to the Superintendent of Public Instruction.

(x) Whenever required, the board of trustees issues Montana school bus driver certification to bus drivers and transmits the required copies to the county superintendent and the Superintendent of Public Instruction.

(y) Whenever required, but no later than June 30, budget amendment proceedings must be completed to provide budget authority for additional pupil transportation obligations arising after final budget adoption and for which the contingency item is inadequate.

History: 20-3-106, 20-10-112, MCA; IMP, 20-9-134, 20-9-166, 20-10-101, 20-10-124, 20-10-147, 20-10-201, 20-10-202, 20-10-203, 20-10-204, 20-10-205, 20-10-206, 20-10-207, MCA; Eff. 8/6/75; ARM Pub. 11/26/77; AMD, 1992 MAR p. 203, Eff. 2/14/92; AMD, 1997 MAR p. 203, Eff. 1/28/97; AMD, 1998 MAR p. 1719, Eff. 6/26/98; AMD, 2000 MAR p. 632, Eff. 2/25/00; AMD, 2004 MAR p. 1613, Eff. 7/23/04.

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