(1) Insurers may file notices of appointments or
documentation of products by the following electronic methods:
(a) AppointPAK filing must be made through the
software and procedures established by the software vendor (Pictorial, Inc.) ,
approved by the commissioner, and in the format required by the commissioner.
Fees required under 33-2-708, MCA, must be remitted to the
department the same day the request is transmitted to AppointPAK. A detailed
statement indicating relationship of fees remitted to requests submitted must
be included. Filings not accompanied by fee payments must be treated as void.
(b) Filings submitted by means of diskettes must
be on diskettes provided for such purposes by the department and in the format
required by the commissioner. Fees required under 33-2-708, MCA,
must be remitted to the department with the diskettes. Filings not accompanied
by fee payments must be treated as void.
(2) When proper electronic filings have been
completed, the department will respond in the following manner:
(a) Notice of confirmation shall
be returned to the insurer by the same electronic method used for the original
filing. Notice of confirmation to the affected producer shall be by mail to the
last address of record in the commissioner's office.
(b) Notice of denial shall be returned to the insurer by the same
electronic method used in the original filing. The reason(s) for denial shall
be indicated in the notice.
(c) A written notice of denial, including the reasons for the denial,
shall be sent to both the insurer and the producer in the regular course of the
(3) If unlawful activity is
alleged to have been involved leading to a termination of an appointment of a
producer, the subsequent statements of facts, required by 33-17-231
and 33-17-237, MCA, must be submitted in writing. If the notice was made
by diskette, the written statement must accompany the diskette containing the
notice. AppointPAK notices requiring any related statements must be mailed to
the department the same day. The written statements must include the same
information as required on the most recently revised paper form approved by the
(4) If unlawful activity is not
involved in the termination, no additional information is required.