(1) At its
first meeting following receipt by the library commission of the estimate of
the appropriation to public library federations the commission shall allocate
all funds received to library federations according to the following formulas:
(a) The portion of
the appropriation allocated to library federations shall be distributed among
the six federations according to the following formula: 50% of the first
$250,000 shall be divided equally among the six federations and 50% shall be
allocated on the basis of population within the six federations.
(b) Any appropriation
in excess of $250,000 shall be divided according to the following formula: 20%
of the remainder shall be allocated equally among the six federations. 80% of
the remainder shall be allocated among the six federations on the basis of
(2) The state
library commission has the responsibility and authority to approve federation
plans of service and to approve or deny funding for the components of the plans
(a) A federation and
individual member libraries of a federation may not receive a distribution of
appropriated funds from the state library commission until the federation's
annual plan of service for federation activities is approved by the commission.
approval of a federation's plan of service, the state library commission,
through the state library, will distribute appropriated funds to libraries that
are members of the federation according to the federation's approved plan of
(c) The state
library commission can disapprove a plan of service only because:
(i) it was not
prepared according to the procedures and forms established by the state library
(ii) it does not
address the authorized purposes and/or priorities as established by the state
library commission to implement its state long range plan for libraries.
federation's annual plan of service shall be based upon direction given by the
state library commission from its consideration of the state long range plan
for libraries. The annual plan of service is submitted to the state library
each April for consideration and action by the state library commission.
Changes or appeals related to the plans of service are acted upon by the state
library commission in May and June of each year.
(4) Each federation
member shall expend the federation funds according to the purposes stipulated
in the federation's plan of service. Each member shall annually report how the
funds were used for the stated purposes to the federation coordinator and a
copy of the report will be provided to the state library commission. If the
federation member does not use funds as set forth in the annual plan of
service, the federation coordinator shall notify the state library commission
within 30 days.
(5) If a federation
member does not use funds in accordance with the proposals set forth in the
annual plan of service, then the member will be notified by the state library
commission and the member shall return the funds to the state library
commission within 60 days. The state library commission shall revert such
funds to the appropriate state account.
(6) Each federation
shall ensure equal opportunity for representation of its member libraries and
shall have approved bylaws that shall address approval procedures for the
annual plan of service, proxy voting, quorum requirements and other procedural
matters necessary for conducting federation business.
(7) An appeals
process shall be available for any federation that is denied funding or for any
member library that is required to revert funds. This appeals process shall
follow the appeals process for denial of a grant as set forth in ARM