(1) Grant proposals must be for the purpose of protecting works of art in the state
capitol or other cultural and aesthetic projects, including but not limited to
the visual, performing, literary and media arts, history, archaeology, folk-lore,
archives, libraries, historical preservation and the renovation of cultural
facilities. Applicants may apply for funds in one or more of the following
(a) Special projects: Specific activities,
services or events of limited duration and the expansion of on-going
programs to meet defined needs and support for grants which generate new
sources of revenue.
(i) Generally each dollar in project grants
should be matched with one dollar in cash or in-kind goods and services.
(ii) Benefitting organizations will be
required to submit a project budget and an organizational operations budget for
the grant period. If grant funds are being requested for a project which has
been conducted in prior years, financial statements of the project from the
most recent two full years must be provided.
(b) Operational support for cultural
institutions that have been in existence for at least two years.
(i) It is not the intention for operational
support grants to reduce the applicant's fund raising efforts or to support
(ii) In special circumstances, applications
for operational support may be considered.
(iii) The benefitting organization will be
required to demonstrate a need which may include:
(A) the development of emerging cultural
(I) An emerging cultural institution is in
the early stages of development, i.e., formally organized for at least two
years with an on-going program and generally with paid professional
(B) organizations with unusually high
expenses without available local funding sources;
(C) organizations which serve the entire
state or a significant sub-state region;
(D) well managed and established
organizations in confronting emergency situations;
(E) organizations which are recognized as
essential to Montana's cultural life because of their excellence of programming
and longevity of service to the state;
(F) organizations which provide a high
ratio of cash match to grant request.
(iv) Generally each dollar in general
support grants should be matched with one dollar in cash or in-kind goods
(v) Benefitting organizations will be
required to submit financial statements for:
(A) the prior two fiscal years,
(B) actual and budgeted expenses and income
for the current year, and
(C) budgets for the grant period.
(vi) For applications of $20,000 or more in
operational support, submission of a current audit of the benefitting
organization is required. If none exists, an unaudited financial review signed
by an independent accountant will suffice. Where the benefitting organization
is an agency of state or local government and the audit performed includes the
entire agency, a copy of such audit will suffice.
(A) A financial review consists principally
of inquiries of organization personnel and analytic procedures applied to
financial data. It is substantially less in scope than in audit and thereby no
opinion is expressed.
(B) The accompanying report should state
that the accountant is not aware of any material modifications that should be
made to the financial statements in order for them to be in conformance with
generally accepted principles, other than those modifications, if any,
indicated in the report.
(c) Capital expenditure projects for
additions to a collection or acquisition of works of art, artifacts or
historical documents; historic preservation or the construction or renovation
of cultural facilities.
(i) Any application for funds which may in
any way affect prehistoric or historic properties must document cooperation
with the state historic preservation office in evaluating the possible impact
on these properties and the appropriateness of plans for project activity.
(ii) A letter from the state historic
preservation office, stating their recommendations and any agreements reached
with the benefitting organization is necessary. No funds will be released until
such a letter is received by the Montana arts council.
(iii) Benefitting organizations will be
required to provide three dollars in cash or in-kind donations of goods
and services specifically for the capital expenditure project for each grant
(iv) Applications requesting funds for
facility acquisition, construction or renovation will need to include:
(A) a financial statement of the
operational costs of the facility from the most recently completed fiscal year
prior to the date of application deadline;
(B) operational budgets of the facility for
the first full year after the completion of the project;
(C) information about sources and amounts
of funds already committed and anticipated to be received;
(E) plans for obtaining the balance of
funds based on prior fund raising efforts;
(F) the expected duration of the facility
renovation or construction.
(d) Challenge grants for permanent
endowment development to benefit cultural nonprofit grant applicants may be
recommended for funding.