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20.9.135    MONITORING AND AUDITING OF PARTICIPATING AND NON-PARTICIPATING DISTRICTS

(1) Each participating district shall keep an accurate accounting of the expenditure of funds which are not required to be entered into the CAPS system for services provided to youth from their account.

(2) Each participating and nonparticipating district shall input costs for services to youth into the CAPS system.

(a) With department approval, participating districts may expend funds which the department agrees are not able to be processed through the CAPS system. Participating districts shall provide the department copies of the expenditures of all non-CAPS payments within ten days of incurring the expense.

(b) Nonparticipating districts may not expend any funds from their allocation account for services which cannot be processed through the CAPS system. In nonparticipating districts, the department is prohibited from paying any bill for services incurred while a youth is in residence with a custodial parent or guardian, or which are not directly part of an out-of-home, shelter care, or emergency placement.

(c) The department shall conduct desk reviews of expenses for all districts. If the department encounters an error or irregularity in a district's account, the department shall request an audit from the department's internal auditor or shall contract with a reputable auditor to conduct an audit of the district's account.

History: 41-5-2006, 53-1-203, MCA; IMP, 41-5-123, 41-5-2006, MCA; NEW, 2002 MAR p. 2433, Eff. 9/13/02.

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