(1) Upon receipt of the department's designation of a local governmental unit as an implementing agency, the implementing agency office or program personnel shall at the request of the department and at other times as necessary, conduct authorized services on behalf of the department subject to the limitations or conditions contained in the department's letter of designation.

(2) Services conducted by an implementing agency shall be conducted in accordance with ARM Title 17, chapter 56, applicable industry standards, and limitations or conditions contained in the department's letter of designation. An implementing agency shall during the first ten days of every calendar quarter, prepare and send to the department a report summarizing, in a manner acceptable to the department, all activity undertaken in the immediately preceding calendar quarter. Implementing agency personnel shall, at the request of the department, provide the department with copies of any inspection report, record, statement, time sheet, enforcement document, or other document relating to services for which reimbursement is or may be sought under these rules.

(3) Each implementing agency shall maintain accurate and complete records of the time and services for which reimbursement will be sought under this rule. By the tenth day of each calendar quarter, the implementing agency shall send to the department on a form determined by the department a statement showing the number of hours, to the nearest one-half of an hour, spent by each person in the performance of authorized services during the previous calendar quarter for which reimbursement is being claimed. The form shall designate the site and date for which the activity was conducted. The chief financial officer of each implementing agency submitting a statement shall on the face of the statement attest to the validity and accuracy of the statement. Upon receipt of the statement, the department shall determine whether sufficient information is contained in the statement and supporting material for reimbursement to be paid under this rule. The department shall notify the implementing agency of any deficiency. Upon receipt of sufficient information showing authorized services were carried out during the previous calendar quarter in accordance with ARM Title 17, chapter 56, applicable industry standards and any limitations or conditions contained in the department's designation letter, the department shall reimburse the local governmental unit at the rate of $35 per hour. Claims for reimbursement not in accordance with this rule shall be denied. Claims shall be paid only within the limitations of departmental budgets and legislative appropriations.

(4) Payments made under this rule shall be made no more frequently than quarterly by state warrant to the treasurer of the implementing agency. An implementing agency receiving reimbursement under this rule shall use the payment received only for expenses incurred in conducting authorized services under these rules.