(1) When the department substantiates a report of child abuse, neglect or exploitation, the department will initially list in its protective services information system provided in ARM 37.47.315 that the report's final determination is pending. The report will be pending for a period of 30 days from the date of the department's initial notice of its substantiation determination.

(2) If, after receiving the initial notice of the department's substantiation, the subject does not request a fair hearing within the 30 day time period required by ARM 37.47.610(2), the department will list the report in its protective services information system as being substantiated.

(3) If the subject requests a fair hearing pursuant to ARM 37.47.610(2), the department's determination will be listed as pending in its protective services information system until all administrative appeals have been exhausted and all judicial appeals have been decided.