23.8.208 REPORTING, MONITORING, AND RECORDKEEPING
(1) On or before April 1, a certified PSAP shall submit an annual report documenting the status of payments received by the certified PSAP from the 9-1-1 systems account in a form prescribed by the department. The annual report must document all transactions including distributions, expenditures, and the amount of any funds held in reserve directly attributable to payments received from the 9-1-1 systems account during the preceding years.
(2) The department shall monitor transactions to ensure payments received from the 9-1-1 systems account are used as provided in ARM 2.13.314. The department may determine a certified PSAP is not in compliance with PSAP certification requirements if funds are not used as provided in ARM 2.13.314.
(3) The department may audit transactions involving payments received from the 9-1-1 systems account and may request information and records necessary to determine whether a certified PSAP is compliant with PSAP certification requirements.
(4) A certified PSAP shall keep and maintain records regarding all transactions involving payments received from the 9-1-1 systems account, including, at minimum, the following:
(a) annual revenue and expenditure report(s);
(b) general ledger report(s) (i.e., detailed ledger queries); and
(c) supporting documentation (i.e., invoices) for each expenditure that verifies that an expenditure is allowable.
(5) A certified PSAP shall maintain the records described in (4) for a period of five years following the date of distribution or expenditure. The department may determine a certified PSAP is not in compliance with PSAP certification requirements if records are not kept and maintained as provided in this rule.
History: 10-4-108, MCA; IMP, 10-4-107, 10-4-109, 10-4-305, MCA; NEW, 2018 MAR p. 427, Eff. 2/24/18; AMD, 2018 MAR p. 1021, Eff. 5/26/18; TRANS, from 2.13.320, 2022 MAR p. 833, Eff. 5/28/22.