37.14.750 RECORDS, REPORTS AND NOTIFICATION: SURVEYS, RADIATION MONITORING, DISPOSAL
(1) Each licensee or registrant shall maintain records showing the radiation exposures of all individuals for whom personnel monitoring is required under ARM 37.14.721. Such records shall be kept on department form MRH-31, in accordance with the instructions contained in that form, or on clear and legible records containing all the information required by department form MRH-31. The doses entered on the forms or records shall be for periods of time not exceeding 1 calendar quarter.
(2) Each licensee or registrant shall maintain records in the same units used in this subchapter, showing the results of surveys required by ARM 37.14.720, monitoring required by ARM 37.14.731(3) , (4) , and (5) , and disposals made under ARM 37.14.741, 37.14.742, and 37.14.743.
(3) Records required by this subchapter shall be maintained for the following periods:
(a) Records of individual exposure to radiation and to radioactive material which must be maintained pursuant to the provisions of (1) of this rule and records of bioassays, including results of whole body counting examinations, made pursuant to ARM 37.14.711 shall be preserved until the department authorizes disposition.
(b) Records of the results of surveys and monitoring which must be maintained pursuant to (2) of this rule shall be preserved for 2 years after completion of the survey except that the following records shall be maintained until the department authorizes their disposition:
(i) Records of the results of surveys to determine compliance with ARM 37.14.707(1) .
(ii) In the absence of personnel monitoring data, records of the results of surveys to determine external radiation dose.
(iii) Records of the results of surveys used to evaluate the release of radioactive effluents to the environment.
(c) Records of disposal of licensed material made pursuant to ARM 37.14.741, 37.14.742 and 37.14.743 shall be maintained until the department authorizes their disposition.
(d) Records which must be maintained pursuant to this subchapter may be the original or a reproduced copy or microform if such reproduced copy or microform is duly authenticated by authorized personnel and the microform is capable of producing a clear and legible copy after storage for the period specified by department rules.
(e) If there is a conflict pertaining to the retention period for the same type of record, the retention period specified in this subchapter for such records shall apply unless the department, pursuant to ARM 37.14.106(1) has granted a specific exemption from the record retention requirements specified in this subchapter.
(4) The discontinuance of or curtailment of activities, does not relieve the licensee or registrant of responsibility for retaining all records required by this rule. A licensee or registrant may, however, request the department to accept such records. The acceptance of the records by the department relieves the licensee or registrant of subsequent responsibility only in respect to their preservation as required by this rule.
History: Sec. 75-3-204, MCA; IMP, Sec. 75-3-202 and 75-3-204, MCA; NEW, 1980 MAR p. 1069, Eff. 3/28/80; TRANS, from DHES, 1996 MAR p. 433; TRANS, from DEQ, 2000 MAR p. 189.