42.39.203 INVENTORY TRACKING AND RECONCILIATION
(1) A licensee must use the department's selected inventory tracking system as the primary inventory and record keeping system.
(2) Each individual marijuana plant that reaches a height of twelve inches must be issued a unique identification number in the inventory tracking system, which follows the plant through all phases of production and final sale to a registered cardholder.
(3) All marijuana items, test batches, harvest lots, and process lots must be issued a unique identification number in the inventory tracking system.
(4) Unique identification numbers cannot be reused.
(5) Each marijuana plant, marijuana item, test batch, harvest lot, and process lot that has been issued a unique identification number must have a physical tag placed on it with the unique identification number.
(6) The tag must be legible and placed in a position that can be clearly read and must be kept free from dirt and debris.
(7) Licensees must use unique identification tags provided by the department.
(8) All on-premises and in-transit marijuana item inventories must be reconciled in the inventory tracking system at the close of business each day.
(9) For each marijuana sale or transfer to a registered cardholder, the licensee or licensee employee must:
(a) verify the registered cardholder's eligibility and daily and monthly purchase limits.
(i) A licensee may not complete a sale that exceeds a registered cardholder's daily or monthly purchase limit.
(b) record in the seed-to-sale tracking system at the time of sale or transfer:
(i) the quantity of each item sold or transferred to a registered cardholder;
(ii) the price before tax; and
(iii) the date of the sale or transfer to a registered cardholder.
(10) Licensees must record in the seed-to-sale tracking system:
(a) wet weight of all harvested marijuana plants immediately after harvest;
(b) information for marijuana items by unit count;
(c) weight per unit of a product;
(d) weight and disposal of post-harvest waste materials;
(e) theft or loss of marijuana items; and
(f) other information as may be required by the department.
(11) These requirements do not apply to marijuana items held by a laboratory licensee that are undergoing analytical testing, so long as the marijuana items do not leave the laboratory's licensed premises and are reconciled on the same day that the quality assurance testing concludes.
(12) All samples taken for quality assurance testing must be recorded in the seed-to-sale tracking system.
(13) Licensed testing laboratories must record all testing results in the seed-to-sale tracking system.
(14) All transport manifests must be generated by the seed-to-sale tracking system and contain all the information required by these rules.
(15) A receiving location must document in the seed-to-sale tracking system any marijuana items received and any discrepancies between the quantity specified in the transport manifest and the quantities received.
History: 50-46-344, MCA; IMP, 50-46-303, 50-46-308, 50-46-311, 50-46-319, 50-46-326, 50-46-329, MCA; NEW, 2018 MAR p. 321, Eff. 4/10/18; AMD, 2020 MAR p. 914, Eff. 5/16/20; TRANS, from ARM 37.107.206, 2021 MAR p. 765, Eff. 7/2/21.