(1) The department will provide each grant recipient a report form, which may be electronic, upon which the grant recipient shall report:
(a) the amount of the actual expenditures of the grant funds;
(b) the details of what expenditures were made, such as the number of signs printed, the number of public service announcements produced, or the type and number of advertisements purchased; and
(c) the perceived effectiveness of the materials or projects funded via the grant.
(2) The grant recipient is encouraged, but not required, to provide information to the department regarding:
(a) any problems encountered in conducting the grant-funded program;
(b) any recommendations on how to improve the grant-making process or programs implemented under a grant;
(c) any suggestions as how to improve or better promote the "call before you dig" program; and
(d) any suggestions as how to improve or better provide public information regarding underground facilities.
(3) The report must be sent to the department within 12 months of the date the grant was awarded.