(1) Each hospital and health care facility required to provide newborn hearing screenings must make a report to the department each month using the department's designated reporting software regarding newborn hearing screenings.
(2) Each hospital and health care facility shall enter the following information by the 15th day of each month for each newborn born in or transferred to the hospital or health care facility during the preceding month:
(a) the newborn's full name, date of birth, gender, mother's maiden name, and the location of the newborn's birth;
(b) that the education protocol and educational materials developed by the department on newborn hearing screening were provided to the parents of the newborn;
(c) whether the facility did or did not provide a complete hearing screening to the newborn as required in ARM 37.57.407;
(d) for any newborns not fully screened, a statement of any reason(s) the newborn has not been not fully screened;
(e) if the newborn was provided an initial screening prior to discharge, and the results of that screening indicated possible hearing loss, the date scheduled for the follow-up hearing screening;
(f) all of the newborn's hearing screening results; and
(g) contact information for the newborn's primary care provider if the initial or follow-up hearing screening(s) indicated possible hearing loss.
(3) If a newborn was discharged from a hospital or health care facility after an initial screening that indicated a possible hearing loss, the hospital or health care facility shall file an updated screening report regarding the newborn's hearing screening status by the 15th day of the month immediately following the appointment date set for the second screening.
(4) By the 15th day of each month, each hospital and health care facility shall provide the department a signed facsimile copy of any completed parent refusal form for each baby born in the previous month who did not receive newborn hearing screening or who did not have complete hearing screening because the parent refused the initial or follow-up screening. The refusal form used by the hospital or health care facility must contain at minimum the content of the "Parental Attestation of Refusal of Newborn Hearing Screening" form distributed as a suggested template by the department.