(1) Vendors may ship products to the bailment warehouse only if they are listed as "regular," "warehouse," "special order," "sample" or "promotional" products in accordance with ARM 42.11.406.

(2) Vendors must send the department a bill-of-lading for each shipment to the bailment warehouse 10 days in advance of the expected date of arrival or send a telefacsimile copy of the bill-of-lading on the day of shipment. The bill-of-lading must include the quantity, the national alcoholic beverage control association control state code, and description of each item shipped.

(3) The department will send vendors an acknowledgement of receipt within 24 hours of receipt. Any variance with the bill-of-lading, and the number of undamaged cases received, will be noted on the acknowledgement receipt.

(4) The number of undamaged cases received per product will be credited to the bailment warehouse control account.

(5) Damaged cases will be adjusted to the control account. Vendors will be given the opportunity to have damaged cases returned at their cost or destroyed.