(1) The chairperson of the board shall:

(a) preside at all meetings of the directors;

(b) designate committees;

(c) appoint directors to serve on committees that are created and may serve as an ex officio member of all committees;

(d) serve as the official representative of the board in its contacts with governmental, civic, business and other organizations;

(e) retain the right to vote on all matters before the board; and

(f) perform such other functions as pertain to the office of chairperson.

(2) The vice-chairperson of the board shall, in the absence or disability of the chairperson, perform all the duties of the chair and when so acting shall have all the power of the chair.

(3) The secretary of the board shall:

(a) keep or cause to be kept a book of minutes at the principal office of the board of all meetings of directors, with the time and place of the meeting, whether annual or special, and if special, how authorized, the names of those present at the directors' meetings, and a summary of the proceedings;

(b) give notice, or cause to give notice, required by these rules of all meetings, including public open meeting notices, as required by Montana law; and

(c) in the absence of the secretary, the chairperson shall appoint another director to fulfill the duties of secretary.

(4) The principal office of the board shall be the State Auditor's Office.

(5) The treasurer of the board shall:

(a) keep and maintain or cause to be kept and maintained, adequate and correct accounts of the business transactions of the purchasing pool, including accounts of its assets, liabilities, receipts, disbursements, reserves, gains, and losses in accordance with generally accepted accounting principles; and

(b) render to the chairperson and directors, or the governor, the commissioner, or the legislative auditor, whenever they request it, an account of all business transactions of the purchasing pool.