(1) A YCF shall have written personnel and program policies and procedures covering but not limited to the following items:

(a) screening procedure for all applicants;

(b) job qualifications;

(c) job descriptions;

(d) supervisory structure; and

(e) performance evaluations.

(2) A YCF shall maintain records for each staff member, volunteer, and intern regarding the following:

(a) application for employment;

(b) written results of at least two references;

(c) record of orientation and ongoing training;

(d) periodic performance evaluations;

(e) copy of current licenses and certifications;

(f) documentation of criminal background check as specified in ARM 37.97.140;

(g) documentation of child protective services background checks as specified in ARM 37.97.140;

(h) "personal statement of health for licensure" form as provided by the department; and

(i) any other employee records required by this subchapter.

(3) In addition to the specific requirements set out in subchapters 1 and 2 of this chapter, all staff working in a YCF must:

(a) be at least 21 years of age;

(b) have a high school diploma or GED;

(c) be physically, mentally, and emotionally competent to care for youth; and

(d) be in good general health.

(4) The department may require an evaluation or medical examination of, and/or a signed authorization for release of medical records from any YCF staff, intern, or volunteer if there are grounds to believe these individuals have engaged in behaviors which may place the YCF youth at risk of harm.

(5) A "personal statement of health for licensure" form must be completed for each person subject to the requirements of this rule. The form must be submitted to the department upon hire and annually thereafter. The "personal statement of health for licensure" form is available from the Department of Public Health and Human Services, Quality Assurance Division, Licensure Bureau, 2401 Colonial Drive, P.O. Box 202953, Helena, MT 59620-2953.

(6) Any YCF staff member, intern, volunteer, or other person whose behavior or health status endangers the residents may not be allowed at the YCF.

(7) YCF volunteers and interns shall:

(a) not be included in the youth to staff ratios;

(b) be under the supervision of YCF staff;

(c) be provided orientation and initial training procedures. The training must include orientation on all YCF policies and procedures;

(d) follow written policies and procedures developed by the YCF defining the responsibilities, limitations, and supervision of volunteers and interns; and

(e) complete all required background checks.